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Curtin University
John Curtin Prime Ministerial Library
Curtin University Library

FAQs: Copyright, reproduction and citation

What use can I make of material I find on the JCPML website or in the Electronic Research Archive (ERA) and how should I cite it?

The JCPML makes digital copies of material from its collection and from the collections of other institutions available for viewing via the Electronic Research Archive (ERA) and as part of a variety of online resources on this web site.

The Library provides access to this collection for educational and research purposes only as permitted under the fair dealing provisions of the Copyright Act 1968 and the Copyright Amendment (Digital Agenda) Act 2000.

Some material available via the JCPML web site may be protected by Australian Copyright legislation and/or by the copyright laws of other nations. It is the responsibility of any person wishing to use such material to obtain written permission of the owners of copyright and/or other rights before any reproduction, distribution or other use of protected items is undertaken.

To enquire about obtaining high resolution copies of material in the Electronic Research Archive or in JCPML online resources, please contact JCPML. Please note that the item may be in copyright or the original may be held by another institution and further permission clearance may be required before an image can be supplied.

How can I obtain copies of images from the JCPML?

High resolution digital images can be obtained by quoting the relevant identifier (eg JCPML00376/56) and completing the Photograph order form. Photographs are supplied as tiff images at 300dpi (600dpi by special request) on CD-ROM or by email at a cost of $33 for the first image and $11 for each subsequent image (in the one order).

All prices are inclusive of GST and postage and handling within Australia. For international orders, please add $10.00 for postage and handling. Payment by money order, credit card or cheque is required in advance.

For more information about copyright and archival material, see the National Archives of Australia's Fact Sheet 8: Copyright and Research and the website of the Australian Copyright Council:http://www.copyright.org.au/

What is the JCPML's approach to documents with untraceable copyright?

Many documents in ERA and in JCPML online resources consist of upublished manuscript material for which copyright is held by the Commonwealth or state governments. Also included is material for which copyright is held privately, either by organisations or by individuals and in general, this material is of no commercial value. The material that is digitally copied is usually over 50 years old and, because of the age of the documents and the passage of time, copyright holders can not always reasonably be identified or traced.

The JCPML endeavours to contact owners of copyright of material reproduced on these web pages and is eager to hear from any copyright owners who have not been traced. If you identify yourself as the copyright holder of material on the JCPML web site please contact us so that appropriate recognition can be provided.

How should I cite JCPML records?

If you use or quote from material viewed in ERA or an online resource, the JCPML must be acknowledged as the source and the item must be identified by its accession number. If the original of the item is held by another institution, that institution must also be acknowledged. The correct citation of references is important for:

  • Providing a check-list of references used
  • Adding credibility to a published work
  • Helping future researchers to locate the original reference.

The citation for material within ERA can be accessed by selecting Citation View when looking at the Full view of a record.

The information required in the citation depends on whether the reference being cited is:

1. A whole collection of records

The following must be recorded:
John Curtin Prime Ministerial Library. Creator of records. Collection date.

Example
John Curtin Prime Ministerial Library. Records of Frederick McLaughlin. 1914-1995.

2. A specific series from within a collection of records

The following must be recorded:
John Curtin Prime Ministerial Library. Creator of records. Series title. Series date.

Example
John Curtin Prime Ministerial Library. Records of the Curtin Family. Photographs collected by John Curtin Family. 1885-1979.

3. A specific file or item from within a collection of records

The following must be recorded:
John Curtin Prime Ministerial Library. Creator of records. File or item title. File or item date. File or Item ID (identifier).

Examples
John Curtin Prime Ministerial Library. Records of Jim Payne. Order of Service: Memorial Service for John Curtin, St Andrew´s, Sydney. 6 July 1945. JCPML00101/1.

John Curtin Prime Ministerial Library. Records of Tom Fitzgerald. Letter from Anstey to Curtin. n.d. JCPML00653/5/2.

4. Original records or copies of records held by another institution

If the original of the record being cited is held by another institution, this will be noted in the Description field of the Full View of the record in ERA, and you will need to add this information to the citation as follows:
(Original held by 'Name of institution: ID of original records').

Example
John Curtin Prime Ministerial Library. Records of the Prime Minister's Dept. Child Endowment - Reports and Evidence 1929. JCPML00305/7. (Original held by National Archives of Australia: F5/32)

Note:

John Curtin Prime Ministerial Library can be abbreviated to JCPML. When using the abbreviated form an explanation of the abbreviation must be provided. The abbreviated from is best used for footnotes whilst the full form is best used for a bibliography.